Flipspaces Design Labs Inc
Admin and HR Coordinator
Part Time • NEW YORK
Benefits:
- Company parties
- Opportunity for advancement
- Paid time off
Job Summary:
We are looking for a highly organized and proactive Admin & HR Coordinator to support our US team. This role will be responsible for handling a wide range of administrative and office management tasks while ensuring smooth day-to-day operations for our US-based teams. The ideal candidate will be a self-starter, comfortable working in a fast-paced environment, and capable of handling multiple priorities efficiently.
Key Responsibilities:
Key Responsibilities:
Administrative & Office Management:
- Coordinate daily administrative operations for the US team.
- Manage office supplies, inventory, and procurement for US-based team members.
- Ensure proper upkeep of physical and virtual office infrastructure.
- Assist with scheduling meetings, calendar management, and travel arrangements.
- Handle vendor coordination, invoice processing, and expense tracking.
HR Support:
- Coordinate onboarding logistics for US hires (IT setup, documentation, welcome kits, etc.).
- Maintain and update employee records and ensure HR databases are up to date.
- Assist with organizing virtual engagement activities and team-building initiatives.
- Support compliance with local employment laws and internal policies.
- Serve as a point of contact for employee queries related to HR processes, policies, or admin matters.
Communication & Coordination:
- Act as a liaison between the US and India HR/Admin teams.
- Draft and share internal communications, notices, and memos as needed.
- Collaborate with cross-functional teams to ensure alignment on admin/HR initiatives.
Required Skills & Qualifications:
- Excellent verbal and written communication skills.
- Proficient in MS Office (Excel, Word, PowerPoint) and collaboration tools (Google Workspace etc.).
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines in a dynamic work environment.
Compensation: $30,000.00 - $50,000.00 per year
(if you already have a resume on Indeed)